Your trust is the foundation of Circle. This comprehensive policy details exactly how we handle your data with transparency, security, and respect for your privacy rights.
At Circle, we believe privacy is a fundamental right. As an AI-powered platform designed to enhance productivity and creativity, we understand the sensitive nature of the data you entrust to us. This policy serves as your comprehensive guide to understanding our data practices.
We've designed Circle with privacy-by-design principles, ensuring data protection is embedded into every aspect of our platform's architecture, from initial data collection through processing to storage and deletion. We strictly limit data use to providing and improving user-facing features.
This policy applies to all Circle services, including our web application, API, and any future products. By using Circle, you agree to the practices described herein.
Account Data: When you create a Circle account, we collect your name, email address, and profile information through our secure authentication partners (Supabase and Google OAuth 2.0).
Contact Information: Email addresses for account verification, password resets, important service updates, and customer support communications.
Profile Preferences: Language settings, theme preferences, notification settings, and other customization options you choose.
Billing Information: For premium features (when available), we collect payment information through secure third-party processors. We never store complete credit card numbers on our servers.
AI Interaction Data: Your prompts, inputs, generated content, and conversation history with our AI systems. This data is used solely to provide personalized AI responses and improve user-facing features.
Feature Usage: Which tools you use, frequency of use, session duration, and feature preferences to optimize your experience.
Content Creation Data: Documents, projects, and creative works you generate using Circle's AI tools, including revision history and collaboration data.
Feedback and Ratings: Your ratings of AI responses, feature feedback, and improvement suggestions to enhance platform functionality.
Device Information: Device type, operating system, browser version, screen resolution, and hardware capabilities to optimize performance.
Network Data: IP address, approximate location (city/region level), internet service provider, and connection type for security and regional compliance.
Performance Metrics: Page load times, error logs, crash reports, and system performance data to maintain service quality.
Security Logs: Login attempts, suspicious activity detection, and security event monitoring to protect your account.
If you're under 18, we strongly encourage parental involvement in your use of Circle. We implement additional safeguards for younger users, including enhanced privacy controls, content filtering where appropriate, and strict compliance with international youth protection laws including COPPA (US), GDPR-K (EU), PIPEDA (Canada), and other regional regulations. We may require parental consent for certain features or data processing activities.
We use your data solely to provide and improve user-facing features of the Circle platform. We expressly prohibit using your data for targeted advertising, selling to data brokers, providing to information resellers, determining credit-worthiness, lending purposes, user advertisements, personalized advertisements, retargeted advertisements, interest-based advertisements, creating databases for non-service purposes, or training AI models.
Circle employs military-grade security measures typically reserved for Fortune 500 companies. Our data infrastructure is built on CockroachDB, a distributed SQL database designed for mission-critical applications with built-in resilience and security.
Primary: Jurong West, Singapore (asia-southeast1)
Secondary: St. Ghislain, Belgium (europe-west1)
Tertiary: California, USA (us-west2)
1000+ Years Brute Force Resistance
Our multi-layered encryption system implements a sophisticated security architecture that would require an estimated 1000+ years to crack using current and projected future computing power.
Circle operates on a principle of minimal access. Our engineering team cannot view your raw data under normal circumstances. Access is only possible through audited procedures for:
All access attempts are logged, monitored, and reviewed by our security team. We maintain detailed audit trails of any data access for transparency and accountability.
When we refer to a "zero-knowledge architecture," we mean that even Circle itself cannot easily access your sensitive data without undergoing rigorous, multi-step verification processes. This ensures your private information remains inaccessible by default, and only accessible through carefully controlled, auditable channels.
We work with carefully vetted partners who help us deliver Circle's services. All partners are bound by strict data processing agreements and can only use your data for providing or improving user-facing features. By using services integrated with Google OAuth or YouTube Data API, you agree to be bound by Google's Terms of Service and YouTube's Terms of Service, respectively, in addition to our own terms:
Secure login, account management, and identity verification. These partners only receive the minimum data necessary for authentication, in accordance with Google's Terms of Service.
Groq:
High-speed AI inference for generating responses. Your conversations are processed securely and not used for purposes beyond service delivery.
Distributed database infrastructure providing encryption, redundancy, and global data availability with regional compliance.
Anonymized usage analytics to improve user-facing features. Data is aggregated and cannot be traced to individual users, in accordance with Google's Terms of Service.
Accessing public YouTube video metadata for AI analysis and content summaries. We only process the specific videos you request and do not access private account data, in accordance with YouTube's Terms of Service.
Email Services:
Transactional emails for security alerts and essential service communications only.
We may use aggregated, anonymized, and statistically de-identified data to improve user-facing features. This data cannot be traced back to individual users and includes:
We believe you should have complete control over your data. Circle provides comprehensive privacy rights that meet or exceed global privacy regulations including GDPR, CCPA, PIPEDA, and other regional data protection laws.
Request a complete copy of all personal data we hold about you, including AI conversation history, account information, and usage data.
Update or correct any inaccurate personal information in your account or request corrections to data we cannot edit directly.
Request permanent deletion of your account and all associated data, with complete removal.
Export your data in machine-readable formats to transfer to other services, including conversation exports and project files.
Limit how we process your data while maintaining your account, such as pausing data use for platform improvements.
Object to specific types of data processing, including analytics or automated decision-making.
If you're under 18, you have additional protections:
After signing in to your Circle account, you can manage your data directly in the Settings page. There, you can:
Revoking Access to Your Google Account: You can revoke Circle's access to your Google account at any time by visiting Google Security Settings and removing "Circle" from the list of third-party apps.
Managing and Deleting Your Data: You can export or delete your account data by:
Alternatively, contact us at cxsmciguy@gmail.com or through our contact page. We'll respond within 30 days and may need to verify your identity to protect your data. For faster processing, please include your account email, the specific request type, and any relevant details.
Circle operates globally while respecting local privacy laws and regulations. We maintain compliance with major international data protection frameworks:
Full compliance with European data protection regulations, including lawful basis documentation and privacy impact assessments.
California Consumer Privacy Act compliance including disclosure of data categories and consumer rights.
Personal Information Protection and Electronic Documents Act compliance for Canadian users.
Children's Online Privacy Protection Act compliance with enhanced protections for users under 13.
Australian Privacy Principles compliance including notification of eligible data breaches.
Compliance with applicable data protection laws in all jurisdictions where Circle operates.
When your data is transferred internationally, we implement appropriate safeguards including:
We retain your data only as long as necessary to provide our services, comply with legal obligations, and protect our legitimate interests. Our retention practices are designed to balance functionality with privacy protection.
Retention: Duration of account + 30 days
Personal information, preferences, and active projects are retained while your account is active and for 30 days after deletion to allow recovery.
Retention: 2 years or until deletion request
Conversation data is retained to maintain context and improve AI responses. You can delete individual conversations or export your history at any time.
Retention: 18 months (anonymized after 6 months)
Usage patterns and performance data are retained for service improvement, with personal identifiers removed after 6 months.
Retention: 1 year
Security events, access logs, and fraud prevention data are retained for security analysis and incident response.
Retention: As required by law
Some data may be retained longer when required by legal obligations, ongoing investigations, or dispute resolution.
Retention: 90 days
Backup copies are maintained for disaster recovery and are automatically purged after 90 days or upon explicit deletion requests.
Circle employs automated systems to ensure data is deleted according to our retention schedule. When you delete your account or specific data, our systems:
Circle uses cookies and similar technologies to enhance your experience, maintain security, and analyze platform performance. We do not use cookies for advertising or tracking purposes.
These cookies are necessary for Circle to function and cannot be disabled:
These help us improve user-facing features (with your consent):
These cookies help customize your Circle experience:
Circle explicitly does NOT use:
You have full control over non-essential cookies. You can:
As an AI-powered platform, Circle's machine learning practices are central to our service. We only use your data for AI improvement with explicit consent and strictly for enhancing user-facing features.
AI systems are built with privacy protections from the ground up, not added as an afterthought.
Regular testing and mitigation strategies to prevent discriminatory AI outputs.
Clear documentation of AI capabilities, limitations, and data use practices.
Multiple layers of safety checks to prevent harmful, biased, or inappropriate AI responses.
You maintain control over how your data is used for AI improvement:
We're committed to keeping you informed about changes to our privacy practices. Our update process is designed to be transparent and respectful of your time:
For major changes, we'll notify you at least 30 days in advance via email and prominent notices in the Circle application. You'll have the opportunity to review changes and make informed decisions about your continued use of our services.
We're here to help with any privacy questions, concerns, or requests. Our team is committed to responding promptly and thoroughly to all privacy-related inquiries.
Email: cxsmciguy@gmail.com
Subject Line: "Privacy Policy Inquiry - [Your Request Type]"
Response Time: Within 48 hours for urgent matters, 7 days for complex requests
Contact Form: circle.cxsmic.space/i/contact
Help Center: Coming soon with detailed privacy guides
Available 24/7 with structured request forms for faster processing
In the unlikely event of a data security incident that affects your personal information, we will:
Your privacy and security are not just policies to us—they're fundamental values that guide every decision we make. We're honored to be part of your creative and productive journey.
This policy was last updated on June 14, 2025 and reflects our ongoing commitment to transparency and user privacy protection.